Set Up of the Secretariat

Chapter I – Set Up of the Secretariat (Jammu and Kashmir Manual of Secretariat Procedure) 

1. Secretariat

• The Secretariat is a single office responsible for:

  • Recording government decisions.

  • Communicating orders of the Government.

• It operates as one unified body under the Chief Secretary to the Government.

• It is divided into Branches (Administrative Departments), each headed by a Administrative Secretary.

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2. Branch

• A Branch consists of one or more Departments functioning under the control of one Administrative Secretary.

• The Administrative Secretary may be:

  • Secretary to the Government,

  • Commissioner/Secretary to the Government,

  • Principal Secretary to the Government,

  • Financial Commissioner, or

  • Additional Chief Secretary.

• Under Secretaries, Deputy Secretaries, Additional Secretaries, and Special Secretaries assist the Administrative Secretary in the discharge of departmental duties.

• These officers may be placed in charge of one or more Sections within the Branch (Administrative Department), depending on the workload and administrative structure.

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3. Department

• A Department consists of one or more Sections, or parts of Sections.

• Each Department deals with a clearly defined and distinct aspect of the executive side of the Government.

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4. Section

• The basic administrative unit of the Secretariat.

• Headed by a Superintendent (Section Officer).

• Supported by the following staff:

  • Head Assistant

  • Senior Assistant

  • Junior Assistant

  • Record Keeper

  • Typist, etc.

• Responsible for day-to-day clerical and record work within the Secretariat.